Terms and conditions

1. A member of Rookley Village Association will meet the hirer on the day at the hall to go through Health and Safety protocols 15 minutes before the booking commences, unless otherwise agreed, and will allow 15 minutes past the time of booking to arrive. If the hirer has not arrived the Village Association member will attempt to contact them to rearrange opening and leave the hall closed.
2. There is absolutely NO SMOKING or VAPING allowed anywhere in the hall, changing rooms, kitchen or toilet areas.
3. Please note that the hall, toilets, showers, and kitchen are only cleaned once a week on a Monday. There is no guarantee that the kitchen and its environs are anything other than superficially clean. It is your responsibility to wipe down/wash surfaces any equipment that belongs to the hall before you commence use if you prefer. We leave anti-bacterial wipes and other cleaning materials in the kitchen for your use. If all used, please advise the bookings advisor. Please note that the coffee machine and wall mounted water heater are not to be used without prior arrangement. There are 2 kettles available for hirers use.
4. If you have used the kitchen facilities, please ensure that the surfaces are wiped over with the anti-bacterial wipes, and that the fridge is empty but still switched on. Please ensure all areas are left clean and safe for the next user. Please ensure you are aware of wet floors to avoid slipping and falls.
5. Take extreme care when hanging and removing decorations inside and outside the hall.
6. Please note that there are three entrances/exits to the field which are all accessible to the public and hirers are advised to supervise children around these areas. Please note that the ground outside the hall can become slippery when wet.
7. Any breakages must be reported and paid for, by arrangement
8. If you have any doubts about the correct functioning of any of the electrical equipment, please let the bookings advisor know. 
9. Please follow the guidance regarding Fire precautions (located in the kitchen), and what to do if a fire should occur. This includes such things as locating the fire extinguishers and instructions for use.  Locating the fire exits and ensuring that they are accessible. Advising members of your group about these arrangements and agreeing where to meet if they are evacuated.
10. If someone triggers the emergency pull cord in the disabled toilet (in the main hall), the reset switch is above the toilet.
11. lf you have young children in your party please take all necessary care to ensure that they are not allowed to use the electrical equipment or enter the kitchen area where there could be sharp knives etc in the kitchen cupboards and drawers and hazardous cleaning products in the store cupboard . CHILDREN ARE THE RESPONSIBILITY OF THE PEOPLE WHO BRING THEM AND NOT ROOKLEY VILLAGE ASSOCIATION.
12. Please stack chairs (maximum 6) and tables in appropriate cages and spare chairs returned to changing room. Equipment incorrectly stored by previous users could be a hazard.
13. As the field is used as a sports field, please ensure that the artificial pitch and any goal posts that are already erected are not used by members of the public, including hirers and others in their group, unless previously arranged. These facilities belong to sports groups and may not be insured for others' use.
14. The play equipment is owned and maintained by the Parish Council and not the responsibility of Rookley Village Association, however, if any damage is noticed please report to our bookings advisor who will pass the complaint on for you.
15. Electricity use is expensive, and we attempt to keep our costs down, and consequently the fees to hirers down, by limiting waste. The heating in the hall is by night storage heaters and an overhead doorway heater. At various times throughout the year these devices are changed according to weather conditions. We advise hirers not to replace failed bulbs etc. Please ensure children are kept away from electrical equipment and trailing leads.
16. Likewise, the lights. You will notice around the hall various signs advising you which lights are automatic and will switch themselves off, and which ones need to be turned off by hirers. Whoever opens the hall for you will explain what to do when you leave. If outside lights are left on it can create a nuisance for our neighbours.
17. We do not allow amplified music. All music must cease at 11.00p.m. and the hall emptied of people at that time. Please leave quietly to minimise disruption to our neighbours. Please make sure doors to kitchen and hall are locked.
18. No alcohol can be sold in these premises without a licence being first obtained. 
19. No person is allowed UNDER ANY CIRCUMSTANCES to sleep overnight in the hall or the grounds. Cars can be left in the car park overnight, if necessary, by prior arrangement.
20. Please respect the neighbours right to quiet and privacy.
21. Strictly no parking allowed on field unless prior permission given.
22. BBQs are allowed outside, away from the hall and must be disposed of safely and not left in the bins at the side of the hall for fire safety precautions.
23. All bookings are at the trustee’s discretion.